As organizations look for ways to get optimum value from their assets, software packages are playing a key role. Through the use of technology, it has become much easier to use available equipment effectively and to enhance productivity while preventing loss due to work interruptions.
Right from the onset, it is important to carry out research to select and implement the right solutions. Many people make mistakes when choosing the systems and this has a huge effect on operations. Following are mistakes that you can avoid when you embark on this project.
- Only focusing on the appearance
Buying software simply because it looks or feels good can be a huge mistake. Developers go out of their way to present products that appeal to users’ right from the onset, but this should not be a reason to buy software. Most people look for packages that come with the “perfect” user interface. This focus can lead people to make mistakes because they are buying software that may be perfect for some users but definitely not for all. Many software buyers avoid solutions where they have to move through different fields to get access to information. You should base your decision on the features and the function.
- Focusing only on simplicity
With software becoming more complex by the day, people are looking for solutions that are easy to use, without considering factors like the function. Instead of considering how easy it will be, you should consider the solution that will offer the best value and facilitate the work more efficiently. It is also important to remember that with the readily available vendor support, you can get all the help you need to achieve your goals more effectively. There is nothing wrong with simplicity and ease of implementation, but it should not be the only consideration.
- Ignoring different functions
As organizations move from manual to computerized systems, it is easy to see the software as simply a data reporting system. This is a mistake when you realize all the features that come with the solutions. You will not be getting value for your money if you fail to discover everything that your system can do.
It is important to get as much information about the solutions and all the features, so that you can understand the functions it can perform. Apart from simply entering and storing your data, the systems can be used for different functions on a real-time basis. Features like alert management and notifications can help to enhance the workflow and make sure control, while monitoring the assets 24/7.
- Focusing only on current needs
Another huge mistake is focusing only on your current needs. Implementing a system that will only address your short-term needs is not a smart move especially if you are hoping to grow the business. You need to look for a system that will grow with the company and handle all the frequent changes that occur within the organization.
Make sure that the software you invest in can be upgraded or it can handle your requirements over the next couple of years. It is also wise to look for software that can be used by departments other than just maintenance. By sharing usage with departments like purchasing, operations, engineering, finance and others, you can make sure streamlined functions within the company.
- Failing to research the various options
Like with all products, it is a big mistake to buy software without carrying out necessary research. Many companies make the mistake of selecting solutions based on limited information from a dealer or from the media. It is important to know that there are different options available and the only way to find the best one for your needs is through research.
Without research, you can buy a system that will not meet your needs. Many companies have bought systems simply because they heard about them, only to realize that they are not suitable for their business.
- Basing the purchase decision on price
While there is nothing wrong with trying to get a discount, buying cheap software can be a very costly mistake. You will soon discover why the system was cheap when it fails to deliver on the promises. It is always important to look at everything, from the features to the function. While you do not have to spend a huge amount of money to get the best solution, you should consider the value you will get from the investment.
Chad is a business tech geek who has written several articles about business solutions. He often offers tips and advice about purchasing different management tools such as project management software, preventive maintenance software and other similar solutions.